The ballot-on-demand system in Sandoval County has software certified as doing what it should and never connects to the voter-registration database, according to Bureau of Elections staff and the system’s vendor.

Robis Elections Inc. provides the state’s ballot-on-demand services. Because Sandoval County uses voter convenience centers, where any voter from any precinct can vote at any polling place, poll workers must print out the correct ballot for each voter after he or she arrives.

Sandoval County Bureau of Elections Supervisor Eric Perez gives a tour of the voting machine warehouse in Bernalillo on April 6. The interior fences house the election command center, in the front, and will store marked ballots for the legally required time after elections. (Argen Marie Duncan / Observer)

A Robis representative and staff from the county clerk’s office teamed up to give a presentation about voting and election security to concerned Republicans and one Libertarian April 6 at the voting machine warehouse in Bernalillo.

Sandoval County Bureau of Elections Manager Tina Dominguez said the county never orders ballots or stores them. All are paper and printed on demand, she said, which makes stuffing the ballot box with false votes nearly impossible.

Aaron Davis of Robis Elections Inc. said the company provides ballot-on-demand software. When new software is first introduced and after each presidential election, states have third parties examine the computer code and certify that it does what the vendor says it does.

States do certification differently, but those documents are public information that people can request to see, Davis said.

“We got into the elections business because we believe in election integrity,” he said.

Robis doesn’t have direct access to the voter database, Davis said. The company is given the voter information and enters it into the ballot-on-demand system, but never communicates with the database.

The system codes and records the method of voting – early, absentee or Election Day – but not the way someone voted. Davis said it can’t tie a ballot or vote to a person.

He said the ballot and voting permit are printed separately. The ballot isn’t marked with anything to identify the voter.

Poll judges reconcile the number of permits with the number of ballots and the number of check-ins at a voting location to make sure counts match, Davis said. That process doesn’t include counting votes, Dominguez said.

Davis said Robis also provides the county election command center. Deputy County Clerk Joey Dominguez said the command center was implemented to fix problems, such as when people waited in line for hours to vote in 2012 because ballots weren’t printing fast enough.

Davis said the command center allows Bureau of Elections employees to see and address discrepancies, as well as note the number of people who voted at each site.

Election vendor AES supplies Sandoval County with materials such as ballot-box keys, but only Robis provides ballot-on-demand services here, Joey Dominguez said.

More stories:

County clerk’s staff explains election process, security: Click here

County: NM SOS purchased voting machines, which don’t have internet connection: Click here

County clerk’s office: Absentee ballots are closely monitored: Click here